Disorganization Lesson 1: know your to-do list

Last weekend, I had an incredibly productive burst of disorganization (so much so that it took a week to get organized enough to post about it). Quite simply, I ignored my two courses and played with a new research idea all weekend. It was simultaneously invigorating and frustrating. Frustrating in that even after two days, I couldn't point to any "solved" piece of the puzzle (the "cross it off the list" mentality), but invigorating because the repeated failures to tie up the loose ends illustrated the subtleties that will make this project interesting and worth doing. I couldn't have asked for a better outcome from a "get disorganized" moment.

This weekend, in contrast, has been solidly organized. The difference lay in the to-do list. While my "get disorganized" crusade is about not being a slave to the list, abolishing the list isn't the right approach. Last weekend, all the list items were about getting ahead for the following week (so I'd have more unstructured creative time). This weekend, the list items reflect hard deadlines for stuff due on Monday. My victory from last week was deciding to grab the creative time at the moment, rather than to work off the list so I could (hopefully) avail of the moment later. That seems a learnable behavior.

In the end, it's about prioritizing unstructured time relative to hard deadlines. If my todo list is about tracking and making priorities, perhaps the unstructured activity should go on the list, especially since I sometimes struggle to "remember" to make that unstructured time. But part of the point of the list is to be able to scratch things off, so that doesn't work so well for an ongoing effort. I do know that ditching the list entirely isn't the answer (as noted in a comment on my original post on this effort). It's about keeping the list in perspective while getting on with the things that are too big to warrant being written down.

Getting unorganized

Every new academic year brings a "new year's resolution" from many faculty: the intent to get "more organized". Even highly prolific colleagues have been quoted as wishing they were more organized, and one of the career mentoring programs I've been to had a nice session centered around the topic. Blogs and books abound to the extent that you could guarantee you got nothing done just by trying to read them all. Who wouldn't benefit from being more organized in our fast-paced world?

Me, for one. I am resolved to get unorganized this year.

Sabbatical felt very productive, but I always sensed that it was for reasons beyond having more time and fewer distractions from not teaching. Now that I am back in the throes of (two) classes and barely afloat, I'm realizing that my being organized is a problem. I have an insanely good memory for to-do lists (including the shopping list, household errand list, course prep list, and the list of lists). Every evening, I write down the tasks that have to get done the next day; every morning, I spent lots of time "getting things done" before realizing that several weren't even on the paper lists. By the list measure, I'm quite productive.

Unfortunately, the victim here is the spontaneous creativity that fosters research. When an idea pops into my head and needs a little cultivating through thought or code experiments, my organized mind immediately relegates it to a position on a carefully prioritized list. By the time I get to it, the snuffed ember that remains doesn't have enough traction to go anywhere. I'd be better off if I could ditch organization and chase the sparks without my internal task management system always reminding me of those blasted lists. In other words, I have to get unorganized.

Clearly, the trick is to find the right balance between organization and disorganization: some organization is essential to run an effective course or career. Most of the writing out there is aimed at those with too little organization though. I haven't yet found a blog aimed at those of us with too much. There are lots of little related pieces of advice: the standard 80/20 rule veteran faculty give to newbies (students rarely notice that last 20% of effort that takes you at least 80% of the time), articles on improving creativity, living a meaningful life, etc. These dance around the real issue: if you are very organized, you have to work hard at overriding that if you want to let yourself do the work that needs less structure. What are the best practices for introducing more chaos into your life? Yes, I know, that's another list ...